Throughout the long term, Nigerian school directors, particularly, the lslamiyyah schools had paid Lip administrations to the correct keeping of records. Every one of these schools do is basically instruct and graduate understudies. Anyway as seen by NTI, (2000:12) in 1964, a director of one elementary school in our neighboring Bauchi State was confronted with one genuine experience. A structure containing numerous surveys around one of the old students of the school who was designated to be delegated as the executive of the Federal Public Service Commissioner was given to him to finish. The student graduated numerous years prior to the superintendent even went to elementary school. Consequently, the dean didn’t have the foggiest idea about the man actually and didn’t have a clue what to expound on him.
The main arrangement accessible to the director was to go to the school records. The school records demonstrated the year the student was conceded, the year he dropped, the records of his great scholarly exhibition, records of yearly prizes given to the understudy among others.
It was these records that pushed the director to effectively and precisely filled the structure that helped the individual to be effectively delegated.
Meaning OF CONCEPTS
School records keeping: This idea as indicated by NTI (2000:12) is the historical backdrop of the school kept methodicallly. This implies the deliberate development of the school at different focuses in time should be completely recorded and kept by school heads. it is the bona fide register of instruments of authorities records of exchange or accurance which are safeguarded in the schools office (Olanrewaju 200S).
Aleiyideino SC et al (202) characterized record as a composed proclamation about an occurrence. School record continuing as indicated by these researchers are records that give a great deal of data about the school that will empower the position to take choices and asses the advancement of the school. Head of School will allude to both head instructor and head.
Understudy: It will be utilized to allude to the two understudies and understudies. These records as per Dibu-Ojerinde,00 and Tukur(ed) (2005:21) grouped school records into (a) Statutory Records (b) Academic Records (c) Finance Records (d) Staff Record(e) General Records.
Likewise connecting Muslim schools to the class of deliberate offices keen on instructive turn of events, Eke, et al (2000:46) clarified that the Izalatil bid’a Wa Iqamatis Sunnah gathering, the Jama’atu Nasrul Islam, is the Islamic Trust of Nigeria (ITN) among others have contributed colossally not exclusively to the advancement of training yet in addition to legitimate school records keeping in Nigeria. Here psychological and powerful spaces are exceptionally displayed not at all like government funded schools that manage just intellectual area.
It is considering the over that we will examine the grouping of school records as recorded by Dibu-Ojerinde 0.0 and Tukur H.as follows:
A). Legal RECORDS
1. Confirmation REGISTER
This is a register of confirmation, progress and withdrawal of understudies, it ought to contain the accompanying specifics about the conceded understudies.
(an) Admission number (b) Name in full (c) Sex (d) Name and address of parent/gatekeepers (e) Day Month and year of birth (f) Previous school joined in (g) Last class read (h) Day, month, class, of confirmation (I) Records of progress (j) date of leaving school (k) Reason for leaving and so on (1) Transfer authentication number.
All the sections ought to be transcribed and amendments ought to be made so that the first passage and the revision are both plainly recognized. It ought to be saved for at the very least fifteen (15) years from the date of last passage.
2. Participation REGISTER.
This is register that is saved for each class containing the specifics in regard of each understudy until such understudy leaves the school. Understudies’ normal participation or in any case can be followed here effectively, it ought to contain (an) Admission number (b) Name in full, sure name first and so on.
3. LOG BOOK.
This book contains records of significant occasions occurring in the school. The historical backdrop of the school can be accumulated from this record. It ought to be held safely secured.
4. Guests BOOK
This is a record indicating names, address of exceedingly significant guests to the school just as the motivation behind such visit.
5. Discipline BOOK
The instruction law allows just the head of school or his agent to incur whipping on blundering understudies. An appropriate reoord is continued containing (a) The name of the wrongdoer (b) The date of such discipline (c) The idea of offense (d) the individual who directed the discipline and so forth.
This record assists with ensuring the instructors against abused guardians. It can fill in as observer for the school to follow the pattern of such understudies.
6. Training LAW
The school should keep Education Law with its guidelines to help the school in working in accordance with such guidelines.
7 NATIONAL POLICY ON EDUCATION
Each school must have a duplicate of the National arrangement on Education.
8, INSPECTION REPORT FILE
This is a record containing the reports of visits to the school by examiners as it helps during follow-up assessments.
9. STAFF DUTY BOOK.
This is a record that shows a short report of happenings in the school on consistent schedule. In optional schools, the culminates likewise compose day by day report in official obligation book.
10. MINUTES OF MEETING BOOK
There ought to be a hard spread book to be utilized for recording of minutes of meeting for simple reference to the choices taken in gatherings.
B). Scholastic RECORD
I) Approved duplicate of schedule
ii) Academic Syllabus documents
1. Affirmed SYLLABUS:
Scholastic program of establishments depend on endorsed prospectus of the course to be run, it could be elementary school schedule, NTI prospectus for educators universities, WAEC/NECO schedule and so on the school need a prospectus to follow.
2. Plan OF WORK
This is the angle that breakdown the prospectus into NECO Expo 2020. It is separated into themes, execution goals, and so forth lit must be kept by each educator to be stamped and supported by the superintendent.
3. RECORD OF WORK BOOK
This perspective further separate the plan of work into week by week records of what the educator has instructed. It ought to be kept by instructors and cheeked and supported by the superintendent.
4. Exercise NOTE BOOK
One may call it exercise plan, it resembles the site plan for the modeler. It is arranged so you tail it without overlooking a cycle. it decreases your vitality of recollecting the subsequent stage to do while educating. It ought to contain point, date, time, span of the exercise, age, sex, and class. Others incorporates: points and target, past information presentation, introduction assessment and end.
5. Imprints BOOKS
This is utilized in ordering proceeds with evaluation (CA) record. It is utilized to develop CA as it is either on week by week, fortnightly or month to month all things considered.
6. Ceaseless ASSESSMENT DOSSIER/REPORT SHEET
Schools utilized C.A dossier for assessment records for each understudy. Two duplicates are required for an understudy, one for the school and another for the understudy. It ought to contain intellectual, full of feeling and psychomotor spaces of the understudy.
7. Educational TIME TABLE
This shows the every day exercises of the school, class by class, period by period and the names of educators taking care of them. It summarizes the quantity of period designated to a subject and the quantity of subjects parched periods instructed by an educator in seven days.
8. Exercise ATTENDANCE REGISTER
It is kept by the class skipper of each subject to be marked toward the finish of the period by instructors. It can cheek instructors who don’t go to classes as and when due
9. Move CERTIFICATE
This is in a booklet structure gave to understudies who leave the school before getting to the terminal class. It helps both the school delivering the understudies and the schools getting understudies.
10. LEAVING CERTIFICATE
Unclaimed endorsements tributes and so forth ought to be held under key and karma
11. Documents FOR ACADEMIC RECORDS OF DIFFERENT SUBJECT MATTERS NEED TO BE KEPT
C). Account RECORD
The school needs account records, for example,
I. Pay and installment voucher:- these are kept in named records to show pay installment and different installments made in the school.
it School expenses register:- It is kept to give the budgetary exchanges in the school. It gives data about salary and use things. It advances responsibility and forestalls degenerate and sharp practices.
iii. Expenses receipts:- It is given to understudies as they pay charges while the copies is saved for examiner and assessors.
iv. Money Book:- It shows the receipts and installments of the school.
v. Record Book:- It is utilized to record all the charge and credit executes of the school.
vi. Bank Reconciliation to Reconcile the School Transaction with the bank (to come into arrangement)
vii. Stock Book:- It is utilized to keep the stock of the landed property and different resources of the school with liabilities appeared.
viii. I.O.U Book:- This is utilized to support momentary budgetary help to staff, payable on installment of pay.
D). STAFF RECORDS:
I. Staff Time Book:- This is for staff participation, it shows the tune each staff come to class (late corners taxi be effortlessly recognized)
ii. Staff development Book:- This is the record that demonstrate when staff move out of the school during school hours and when they returned.
iii. Staff Confidential Report: (ANNUAL EVALUATION REPORT FORM-APER FORM) This is utilized for staff advancement and prize.
iv. Staff Files: Each individual from staff ought to have an individual document, which contain the record of administration with appropriate references.
v. Staff List:- List of staff assume to be continued including the school association.
vi. Records on Subject issue in the records should be kept
E). EJGENERAL RECORDS:
A school additionally need the accompanying records:
I. Guardians Teachers Association Minutes book
ii. Guardians Teachers Association Account Book